The Constitution of the Alumni Association
Article I: Name of the Alumni Association
The name of the organization shall be “The Alumni Association of the Lebanese American University.”
Article II: Location of the Alumni Association
The main office of the Alumni Association Board shall be on the Beirut Campus of the Lebanese American University. The Association is considered at all time a part of the University, and as such has no independent legal status.
Article III: Mission of the Alumni Association
The mission of the Alumni Association of LAU shall be to advance the interests of LAU and its alumni through advancing its mission, vision and values. The Alumni Association will strive at all time to strengthen the ties between the University and its alumni.
Article IV: Membership of the Alumni Association
All graduates and former students (who have successfully finished 15 undergraduate credits or 9 graduate credits) of LAU, BUC, BCW and AJCW and all those who have received honorary degrees from LAU, are considered alumni of the University.
All present and former full time members of the Faculty, LAU Administration, and of the Board of Trustees and Board of International Advisors, shall be considered honorary members of the Alumni Association.
The Alumni Association, with the approval of the President of LAU and through recommendation, may confer honorary membership upon those persons who have made extraordinary personal commitment to the Lebanese American University.
Article V: Chapters of the Alumni Association
The members of the Alumni Association will be organized into Chapters established on the basis of a geographical area or school. The name of such Chapters shall be (the name of the geographical area or the school) chapter of the Alumni Association of the Lebanese American University. All Chapters will need a letter acknowledging their existence from the administration to become active.
Article VI: Governance of the Alumni Association
The Alumni Association receives from the University's Board of Trustees its right to exist and its authority to establish ties with the alumni body on behalf of the University. To this end, the Director of Alumni Relations or a representative of the Office, is the delegated officer of the Administration to deal with issues related to the Alumni, their Association and Chapters.
There shall be an Alumni Association Board and one Executive Committee for each of the Chapters.
There shall be three elected officers for the Alumni Association Board, hereafter referred to as the Steering Committee:
- Treasurer/ Secretary
The Director of Alumni Relations is an ex-officio member of the Alumni Association Board.
There shall be four elected officers for each of the Chapters.
The Director of Alumni Relations or a representative from the office is an ex-officio member of the Chapters.
Article VII: Finances of the Chapters
The Fiscal Year of the Alumni Association Board and the Chapters shall coincide with the University's Fiscal Year.
All accounts managed by the Alumni Association Board and the Chapters must be settled at the end of any Fiscal Year, i.e. on September 30.
All contributions received by the Alumni Association Board and Chapters shall be made directly to LAU and shall be credited as may be designated by the donor. The net income generated by activities carried out by the Chapters shall be transferred to LAU and credited as may be designated.
The Alumni Relations Office, with the assistance of the Association and Chapters, shall plan and pay for activities such as, Homecoming, Annual Reunions, and Alumni Gatherings. The expenses of the Alumni Relations Office and of University publications (printing and mailing) related to Alumni shall be paid for by LAU. Other expenses, and the costs of activities that may be organized by the Chapters, shall be incurred by the involved party.
At the end of the Fiscal Year (September 30 of any year), 75% of the Chapters’ account that was not used, shall be transferred to LAU's account, and shall be credited as may be designated and acknowledged. The remaining 25% shall be kept with the Chapter and transferred to the following academic year.
Officers and members of the Alumni Association Board and Chapters are volunteers. Hence, no member of the Alumni Association Board or the Executive Committee of the Chapters shall receive financial support or monetary benefit, incidental or otherwise, from any sanctioned activity of the University, the Association or its Chapters.
The Alumni Association Board and Chapters shall not hold any financial portfolio or real estate investments.
Financial transactions of the Chapters shall be authorized and approved jointly by the President of the concerned body (Vice-President in his/her absence), and by the Treasurer. The President, the Vice-President and the Treasurer of the Chapter shall open a joint personal account to manage banking operations. At the beginning of every Fiscal Fear the Executive Committee Members of the Chapters shall inform the Director of Alumni Relations of the authorized persons to carry out such transactions.
Article VIII: Conflict of Interest
The Alumni Association Board and Chapters, shall not be precluded from conducting business with one or more member of their Executive Committees provided any business relationship is established and maintained on an arm's length basis.
Article IX: Amendments to the Constitution and Bylaws
Amendments to the Constitution or Bylaws shall be made by at least a majority motion of the Alumni Association Board subject to an affirmative vote of the 2/3 majority. To become effective, amendments to the Constitution and to the Bylaws must be ratified by the Administration of the University.